Maintenance Management Guide
Learn how to effectively create, schedule, and track maintenance tasks to keep your aircraft airworthy and compliant.
Creating Maintenance Tasks
- Access Maintenance Section
Navigate to "Maintenance" in the main menu, then click "Create Task" or "Schedule Maintenance".
- Select Aircraft
Choose which aircraft the maintenance task applies to from your available aircraft.
- Define Task Details
Basic Information
- • Task title (be descriptive)
- • Detailed description of work
- • Task type (scheduled, corrective, inspection)
- • Priority level (low, medium, high, critical)
Scheduling
- • Due date (calendar-based)
- • Due hours (flight time-based)
- • Start and end dates
- • Recurring intervals (if applicable)
- Cost Estimation
Enter estimated costs for parts, labor, and other expenses to track maintenance budgets.
- Assignment
Assign the task to a specific mechanic, shop, or leave unassigned for later assignment.
Understanding Task Types
Planned maintenance tasks that occur at regular intervals based on calendar time or flight hours.
Examples: Oil changes, annual inspections, 100-hour inspections
Best for: Routine maintenance that follows manufacturer guidelines
Recurring: Can be set to automatically create follow-up tasks
Unplanned maintenance tasks that address specific issues or problems discovered during operation.
Examples: Fixing squawks, addressing discrepancies, component replacements
Best for: Issues that arise from squawk reports or inspections
Priority: Often higher priority to restore aircraft to service
Formal inspection tasks required by regulations or manufacturer recommendations.
Examples: Annual inspections, VOR checks, transponder checks
Best for: Regulatory compliance requirements
Documentation: Requires detailed records for FAA compliance
Working with Maintenance Shops
Assigning Tasks to Shops
- When creating or editing a maintenance task, use the "Assign To" dropdown
- Search for shops by name or location
- Browse the shop directory to find specialized facilities
- Select the appropriate shop and confirm assignment
Shop Features
For Aircraft Owners
- • Search shops by location and specialty
- • View shop certifications and services
- • Assign maintenance tasks directly
- • Track work progress and costs
For Maintenance Shops
- • Manage multiple customer aircraft
- • Track work orders and billing
- • Assign tasks to shop mechanics
- • Generate professional reports
Cost Tracking & Budgeting
Cost Fields
Estimated Cost
Enter your expected cost when creating the task. This helps with budgeting and planning.
Actual Cost
Update with the final cost once work is completed. This builds historical data for future estimates.
Cost Categories
- • Parts: Components, fluids, consumables
- • Labor: Mechanic time and shop rates
- • Travel: Ferry flights or mobile mechanic fees
- • Inspection: Required inspections and certifications
Task Status Management
Task has been created but work has not yet started. Default status for new tasks.
Work has begun on the task. Parts may be ordered, planning is underway, or physical work has started.
Task is waiting for parts to arrive before work can continue.
All work has been finished and the aircraft is returned to service. Final costs should be recorded.
Task was cancelled before completion. Include reason in notes.
Priority Levels
Aircraft is grounded or unsafe to fly. Immediate attention required. Use for safety-critical issues.
Important work that should be completed soon. May affect aircraft performance or lead to grounding if delayed.
Standard maintenance tasks. Should be completed within normal scheduling timelines.
Non-urgent tasks that can be scheduled when convenient. Cosmetic or nice-to-have improvements.
Recurring Maintenance
Recurring Options
Time-Based (Calendar)
Creates new tasks based on calendar intervals regardless of flight hours.
Examples: Monthly engine runs, annual inspections, quarterly checks
Hours-Based (Flight Time)
Creates new tasks based on accumulated flight hours.
Examples: Oil changes every 50 hours, 100-hour inspections
Dual Interval
Creates tasks based on whichever comes first - time or hours.
Examples: "Every 12 months OR 100 hours, whichever comes first"